8 Benefits of Utilising Collaboration Tools for Successful Teamwork

Regardless of your industry and current job position, you should be aware of the importance of team collaboration. When you work on the same project with several people, things can go wrong easily unless you utilize successful collaboration. And, the best way to do it is to use team collaboration tools.

Team collaboration tools can improve the functioning and efficiency of any team. This is thanks to their numerous features that allow you to keep things in perfect control. If you’re not sure what are the benefits of using these tools, just keep reading.

Here are the 8 benefits of utilising collaboration tools for successful teamwork.


1.Time-Management & Organization

When several people are working on one or multiple projects at the same time, it can be challenging to synchronise them all. This would require every team member to have extraordinary time-management and organizational skills.

Luckily, team collaboration tools help you manage it all, even if you’re not as skilled with time-management.

These tools ensure that every team member:

  • knows the deadlines
  • knows their daily tasks
  • tracks what they’ve done so far
  • prioritises tasks validly

With everyone following the same work and project schedule, there’s no way a team member will forget to do their job or fail to meet the deadline.

2. Remote Collaboration

Team collaboration tools allow people from all over to work together and participate in the same projects. This is a huge benefit for everyone involved:

  • easier access to experts and professionals
  • no need for traveling
  • no need for a shared office
  • more employment possibilities

Team members work together and contribute to the project while being miles away from each other.

3.Real-Time Editing

Team collaboration tools allow team members to create a steady workflow. Thanks to the platform they create, each team member can access the project at any time.

That means that you can watch as your colleague makes the edits you’ve asked them to. As a result, you’ve got the following benefits:

  • real-time editing and ideas exchange
  • immediate access to the updated & changed document or project
  • immediate response to your team member’s actions
  • giving each other constructive feedback

If one person makes a change, all the other team members have access to the changed document in real-time.

This reduces the time you’d spend waiting for each department to take care of their part of the work. The work keeps flowing, without any bigger pauses or delays.

4. Documenting Everything

Since the moment a team starts working on a project, to the very end of it, team collaboration tools will record every step of the way.

That means that by the end of the project, you’ll have a fully documented history of the process you’ve been a part of:

  • time spent working on the project
  • stages of the project
  • team members working on it and their roles
  • problems and issues encountered
  • discussions and brainstorming you’ve done

This type of meticulously documented project flow will come in handy when reporting to superiors as well as later on when working on other projects.

5. Improved Communication

When several people are working on the same project, communication can be an issue.

Let’s say you’re working on a project with 5 more people. You think there’s a better way of handling one stage of the project, but you need everyone else to be on board.

You’d have to make 5 phone or video calls, and elaborate on the same issue 5 times.

With team collaboration tools, things run smoothly:

  • you write a note to everyone on the team, explaining your idea
  • they read it and respond
  • everyone sees everyone’s answer
  • together, you come to a decision

“I’ve had nothing but a pleasant experience with team collaboration tools, especially for improved communication. I can get my message through to everyone on the team with a single click. We reach a decision together and no one gets left out,” says Marie Fincher, the head of content at Trust My Paper and Studicus.

6. Cross-Device Access

Another great thing about team collaboration tools is that you can use them wherever you are.

This is thanks to their cross-device usability.

Most team collaboration tools are available as apps so you can have them downloaded on your:

  • laptop
  • smartphone
  • tablet
  • home computer

All the action is synced into every device, so you won’t miss out on anything. You’ll be able to access your project wherever you are, using whatever device you have available at the given moment.

7. Attachments & Files

Working on a project requires research, gathering information, and creating useful files. With each team member wanting to contribute, it would be impossible to share all the information without a team collaboration tool.

Team members can use the tools to share and attach:

  • useful links
  • project files
  • project images

Everything will be available in the form of an attachment. All team members can access all the materials, whenever they want.

This will give everyone the chance to understand why each decision has been made, and to learn something new as the project goes on.

8. Integrating Other Apps

Most team collaboration tools will allow you to integrate other apps that team members are using, to ensure maximum productivity.

That means you’ll get to integrate apps such as:

  • Dropbox
  • Google Drive
  • Cloud
  • Twitter
  • Google Calendar

You’ll be able to make the most out of the apps you’re already using, by integrating them with your team collaboration app. This seriously improves the workflow and each member’s productivity.

Final Thoughts

Team collaboration tools allow you to work with no distractions, but have your colleagues available to you at any time. These tools bring people together and ensure maximum productivity although everyone’s physically away from each other.

Hopefully, the list above helped you understand the benefits of using team collaboration tools for successful teamwork. Give them a chance and you’ll experience the benefits yourself.

Marques Coleman is a blog writer at BestEssayEducation and GrabMyEssay, in his spare time he contributes to WowGrade.

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